Apply for our Assistant Admin and Finance Angelfish position!

Position: Assistant Administrative and Finance Officer (Part-time, Remote)

Deadline for application: 22 December 2025

Start Date: 12 January 2026

Compensation: The hourly rate will be commensurate with experience.

Location: While this is a remote position, the candidate must be based in the Philippines. Being located in Metro Manila or nearby provinces (e.g., Laguna, Cavite) is ideal for logistical purposes.

We are looking for a highly organized, detail-oriented, and integrity-driven Assistant Administrative and Finance Officer to join our small, dynamic team. This is a part-time, remote position requiring approximately 2 hours per week. If you’re not familiar with our work yet, we invite you to dive into our “Who We Are” and “What We Do” pages.

Key Responsibilities

Financial Review and Control

• Perform independent monthly bank reconciliations and prepare reports for Board review.

• Conduct pre-approval review of payment vouchers and supporting documents for accuracy and compliance.

• Review payroll for correctness before final Executive Director approval.

• Perform regular sample reviews of QuickBooks entries to ensure accurate coding and documentation.

Donor Reporting and Reconciliation

• Reconcile donor financial reports to the general ledger using a dedicated Control Sheet.

• Flag and document discrepancies for executive oversight.

• Submit reconciliation findings directly to the Executive Director and Board Treasurer.

Document and File Management

• Maintain and submit a monthly File Integrity Log to ensure all contracts, invoices, and reports are properly filed in Google Drive.

• Verify that uploaded documents are complete, final, and correctly named.

• Alert the team to any missing or draft documents.

• Print and file hard copies of finalized vouchers and reports.

Administrative and Operational Support

• Assist in procurement and vendor liaison by tracking status and documentation flow

• Serve as backup liaison to contractors and suppliers, tracking deliverables and reminding the AFO of pending actions.

• Support audit preparation and other compliance-related tasks as needed.

Qualifications and Competencies

• Experience: At least one year of professional experience in bookkeeping, accounting, or a finance/administrative role with strong review and control duties.

• Sector knowledge: Experience in the non-profit sector is ideal but not required.

• Certification: Being a Certified Public Accountant (CPA) or similar credential is ideal but not mandatory.

• Location: Based in Metro Manila or nearby (e.g., Laguna, Cavite) is ideal.

• Technical Skills: Proficiency in QuickBooks Online, Google Workspace (Drive, Sheets, Docs), and Microsoft Excel

• Regulatory Knowledge: Familiarity with Philippine financial and reporting standards is a plus.

• Personal Attributes: Exceptionally detail-oriented, proactive, ethical, and able to work independently in a remote setting.

• Availability: Available for approximately 2 hours per week, with a flexible schedule across weekdays.

Reporting Arrangements

The Assistant Administrative and Finance Officer will report to the Administrative and Finance Officer, with dotted-line accountability to the Executive Director for certain control and reporting functions

How to Apply

Interested candidates are invited to submit their Curriculum Vitae (CV) and a short cover letter about your work experience and why you're interested in working with Save Philippine Seas. to Anna, our Chief Mermaid and Executive Director, at hello@savephilippineseas.org.