Apply for our Admin and Finance Angelfish position!

Position: Administrative and Finance Officer (Part-time, Home-based)

Deadline for application: 1 December 2025

Start Date: 5 January 2026

Compensation: The monthly rate will be commensurate with experience

Location: While this is a remote position, the candidate must be based in the Philippines. Being located in Metro Manila or nearby provinces (e.g., Laguna, Cavite) is ideal for logistical purposes.

We're looking for a highly organized and detail-oriented Administrative and Finance Officer to join our small, dynamic team. This is a part-time, home-based position requiring approximately 5 hours per week (about 1 hour per day, 5 days a week). If you’re not familiar with our work yet, we invite you to dive into our “Who We Are” and “What We Do” pages.

Key Responseabilities

📑 Financial record keeping and management

• Maintain accurate and up-to-date records in SPS’s accounting software (QuickBooks) and reconcile them with manual records (Google Sheets)

• Perform monthly bank reconciliations for our corporate accounts (UnionBank and BPI).

• Ensure all financial transactions are properly documented and categorized.

  
  

📜 Financial document preparation and management

• Prepare essential financial documents, including invoices, expense vouchers, acknowledgment receipts, and BIR 2307 forms.

• Coordinate with suppliers and consultants to secure signatures on required documents.

• Manage the digital filing system by uploading all signed documents to their respective project folders for easy access and audit trails.

  
  

📊 Financial reporting and compliance

• Assist in the preparation of timely financial reports for funders and partners.

• Support the preparation of supplier accreditation materials.

• Provide crucial support for annual statutory requirements, including the preparation of the Annual Income Tax Return (ITR) and Audited Financial Statements (AFS).

  
  

💸 Payments and payroll administration

• Process and schedule payments to contractors, suppliers, and partners via SPS’s corporate accounts, ensuring timeliness and accuracy.

  
  

Qualifications and competencies

• Experience: At least two years of professional experience in finance, bookkeeping, or a similar administrative role. Experience with auditing processes is a strong advantage.

• Sector knowledge: Experience working in the non-profit sector is ideal but not required.

• Certification: Being a Certified Public Accountant (CPA) is ideal but not mandatory.

• Location: Based in Metro Manila or nearby (e.g., Laguna, Cavite) is ideal

• Technical Skills: High proficiency in financial management tools, particularly QuickBooks, as well as Microsoft Excel and/or Google Sheets.

• Regulatory Knowledge: Familiarity with Philippine tax regulations (BIR) and financial reporting standards.

• Personal Attributes: Exceptionally detail-oriented, proactive, and responsive. Must be able to work independently and manage time effectively in a remote setting.

• Availability: Available for approximately 5 hours per week, with a flexible schedule across weekdays.

Reporting arrangements: The Administrative and Finance Officer will report directly to the Executive Director.

How to apply: Interested candidates are invited to submit their Curriculum Vitae (CV) and a short cover letter aboyt your work experience and why you're interested to work with Save Philippine Seas to Anna, our Chief Mermaid and Executive Director, at hello@savephilippineseas.org.